The regular LOTAR International Workshops take place 4 times a year, at the end of each quarter. Two of those are face-to-face meetings which usually take place in conjunction with other events, such as MBx Interoperability Forum sessions. The meeting in March is usually held in Europe, either Germany or France, while the one in September is hosted in the United States. The workshops in June and December are organized fully on-line. An agenda for the meetings is provided by the project leaders in advance. The host Project Leader is responsible for taking and publishing the minutes, and the presentations and supporting information will be made available on a case-by-case basis in the LOTAR International project environment. The workgroups get connected by web-sessions and conference calls.
The virtual project environment, OpenDXM GlobalX, is used by the project group as the central communication tool. The general rules and regulations for using OpenDXM GlobalX are made available to the project partners. Additional, project-specific provisions can also be stipulated. The Project Steering Council (PSC) decides on a case-by-case basis who, in addition to the project partners, is granted access to OpenDXM GlobalX.
It is up to those involved in the individual project groups to decide to what extent OpenDXM GlobalX is used. This functionality includes, for example, sending messages, holding discussions and assigning tasks.